Getting You Started

Find a macro you like. Load MSWord. Alt-F11 to enter the Visual Basic Editor. Choose Insert Module to insert a module in your Normal.dot. Paste in my code. Have fun and be more profitable.
Queries? Meet me at www.ChrisGreaves.com

Convert Hyperlinks To Proper Case

I create small files "TableOfContents" for use in my web pages.

By mis-adventure I often enough end up with hyperlinks in a mish-mash of cases.

I'd like all the hyperlinks to conform to a consistent standard.

Sub ConvertHyperlinksToProperCase()
    Dim HLNK As Hyperlink
    For Each HLNK In ActiveDocument.Hyperlinks
        With HLNK
            Dim strTextToDisplay As String
            strTextToDisplay = .TextToDisplay
            .TextToDisplay = StrConv(strTextToDisplay, vbProperCase)
        End With
    Next HLNK
End Sub

This little macro does that.

Note that it processes EVERY hyperlink in the current document, which is fine for me.

If you wanted it to operate only on a selected area you could change one line to read

    For Each HLNK In Selection.Hyperlinks

Quick Keys Quickies

We’ve all faced the problem of making a simple change to a series of paragraphs in a document, or inserting some choice item in each cell of a table, cases where Microsoft Word’s Edit-replace just can’t get the job done.

The mantra is “If it’s boring and repetitive, WRITE A MACRO”, but who has time to catalogue a vast array of macros which, having been used once, can be discarded?

The solution lies in recording a macro and assigning it to a fixed shortcut key combination, and to ease your transition into this amazing world, I’ve recorded a three-minute video which you can see through YouTube, or in higher definition (and longer download time) from my video collection.

I’ll spell out the keyboard sequences you need in the table below; you may want to print it out for future reference.

In the table below I suggest you use Ctrl-Shift-K as your shortcut key combination; it is not assigned to any special command in Microsoft Word, and is easy to remember.

I’ve used “{Your keyboard sequence}” to represent whatever keystrokes you require to perform your action one time. You will, of course, merely use the keyboard to perform your action one time.

Keyboard sequence	Full command
Alt-T, M, R	Choose Tools, Macro, Record
Alt-K, Ctrl-Shift-K, Enter, Enter	Choose Keyboard, Ctrl-Shift-K as the shortcut key combination, Assign, Close.
{Your keyboard sequence}	Here is where you will use the keyboard to perform the action, one time, that you want to assign to Ctrl-Shift-K.
Alt-T, M, R	Choose Tools, Macro, stop Recording.<= /p>

That’s it!

Position your cursor at the start of the text to be modified, hold down both the Ctrl and Shift keys, and tap the letter “K” repeatedly.

Here’s a full example of my assigning to Ctrl-Shift-K a macro that will insert alternate sequence fields at the head of a set of paragraphs.

Keyboard sequence	Full command
Alt-T, M, R	Choose Tools, Macro, Record
Alt-K, Ctrl-Shift-K, Enter, Enter	Choose Keyboard, Ctrl-Shift-K as the shortcut key combination, Assign, Close.
(, Ctrl-F9,seq,,question,, ,),	This inserts a sequence field “question”, surrounded by parentheses, with a space between the closing parenthesis and the paragraph text.
Ctrl-Down-Arrow	This moves to the next paragraph
(, Ctrl-F9,seq,,answer,, ,),	This inserts a sequence field “answer”, surrounded by parentheses, with a space between the closing parenthesis and the paragraph text.
Ctrl-Down-Arrow	This moves to the next paragraph
Alt-T, M, R	Choose Tools, Macro, stop Recording.

Detect Duplicate words in sentences

This little macro detects duplicated words in sentences.
unlike Microsoft Word's grammar/spell checker which merely identifies consecutive duplicate words, this macro (and associated function) marks in RED second and subsequent occurrences of words in each sentence.
A short list of noise words is provided as a string constant; we don't mind those words being repeated.

Public Const strcIgnoreWords As String = vbTab & "and" & vbTab & "on" & vbTab & "the" & vbTab
Sub DuplicateWordsInSentences()
  Dim prg As Paragraph
  For Each prg In ActiveDocument.Paragraphs
      Dim snt As Range
      For Each snt In prg.Range.Sentences
          Call FindDupInSentence(snt)
      Next snt
  Next prg
End Sub
Function FindDupInSentence(snt As Range)
  Dim strAllWords As String
  strAllWords = vbTab
  Dim wd As Range
  For Each wd In snt.Words
      Dim strWd As String
      strWd = Trim(wd.Text)
      If Len(strWd) > 1 Then
          If InStr(1, strcIgnoreWords, vbTab & strWd & vbTab) > 0 Then ' we ignore this word
          Else
              If InStr(1, strAllWords, vbTab & strWd & vbTab) > 0 Then
                  wd.Font.Color = wdColorRed
              Else
                  strAllWords = strAllWords & strWd & vbTab
              End If
          End If
      Else ' we ignore words of length 1 character
      End If
  Next wd
End Function

File Diversion

Your new system came in today, and while you are all free to read Word documents from the old server, you are all supposed to save files to the new server on drive J:.
Here's some stripped-down proof-of-concept code:

Public Const strcNewDrive As String = "J:"
Sub FileSave()
    MsgBox "FileSave"
    If Len(ActiveDocument.Path) = 0 Then ' not previously saved
        Call SaveAsDialog(strcNewDrive, ActiveDocument.Name)
    Else
        If UCase(Left(ActiveDocument.Path, 2)) = strcNewDrive Then  ' User is logged on to th drive
            ActiveDocument.Save
        Else
            Call SaveAsDialog(strcNewDrive, ActiveDocument.Name)
        End If
    End If
End Sub
Sub FileSaveAs()
    MsgBox "FileSaveAs"
    Call SaveAsDialog(strcNewDrive, ActiveDocument.Name)
End Sub
Function SaveAsDialog(strDrive As String, strName As String)
    With Application.Dialogs(wdDialogFileSaveAs)
        .Name = strDrive & "\" & strName
        .Format = wdFormatDocument
        .Show
    End With
End Function

Rebuild your Active Document

Your document is corrupt, or it is so heavily edited that it is behaving badly.
Use the little macro "RebuildActiveDocument" to grab all your text, unformatted, and rebuild the document.
CAUTION: make a copy of your document using Windows Explorer before running this macro.

Sub RebuildActiveDocument()

    ' Get the name of the source ActiveDocumentument

    Dim strFilename As String

    strFilename = ActiveDocument.FullName

    ' Get the stoty-content of the ActiveDocumentument

    Dim strStoryContent As String

    Dim lng As Long

    For lng = 1 To ActiveDocument.StoryRanges.Count

        strStoryContent = strStoryContent & ActiveDocument.StoryRanges(lng).Text

    Next lng

    ' Close the ActiveDocumentument WITHOUT saving changes

    ActiveDocument.Close (wdDoNotSaveChanges)

    ' Create a new ActiveDocumentument

    Documents.Add

    ' Insert the text file

    Selection.TypeText (strStoryContent)

    ' Save the ActiveDocumentument with the original name

    ActiveDocument.SaveAs (strFilename)

End Sub

Print View, Whole page, All documents

From time to time I find myself reviewing or updating a set of a dozen or so documents.

I like to see them in a consistent manner.

Perhaps they are a set of flyers, and I want to make sure that the layout above-the-fold is identical.

This little macro loops through all open documents, moves the cursor to the top of the document, then chooses Print View (WYSIWYG, almost) and a whole-page on the screen.

Sub PrintViewAll()

    Dim doc As Document

    For Each doc In Application.Documents

        doc.Activate

        Selection.HomeKey Unit:=wdStory

        ActiveWindow.View.Type = wdPrintView

        ActiveWindow.ActivePane.View.Zoom.PageFit = wdPageFitFullPage

        Application.WindowState = wdWindowStateMaximize\

    Next doc

End Sub

P.S. If you'd rather be left at the foot of the documents, to append new text, use:-

Selection.EndKey Unit:=wdStory

P.P.S. If you'd rather be left in Normal view, use:

ActiveWindow.View.Type = wdNormalView